Personal Data

Coronavirus (COVID-19) pandemic and your information

In line with national direction, we have updated, for the period of the Pandemic, the way in which we may share your data and have adopted the following:

''The ICO recognises the unprecedented challenges the NHS and other health professionals are facing during the Coronavirus (COVID-19) pandemic. The ICO also recognise that 'Public bodies may require additional collection and sharing of personal data to protect against serious threats to public health.'

The Government have also taken action in respect of this and on 20th March 2020 the Secretary of State for Health and Social Care issued a Notice under Regulation 3(4) of The Health Service (Control of Patient Information) Regulations 2002 requiring organisations such as GP Practices to use your information to help GP Practices and other healthcare organisations to respond to and deal with the COVID-19 pandemic.

In order to look after your healthcare needs during this difficult time, we may urgently need to share your personal information, including medical records, with clinical and non-clinical staff who belong to organisations that are permitted to use your information and need to use it to help deal with the Covid-19 pandemic. This could (amongst other measures) consist of either treating you or a member of your family and enable us and other healthcare organisations to monitor the disease, assess risk and manage the spread of the disease.

Please be assured that we will only share information and health data that is necessary to meet yours and public healthcare needs.

The Secretary of State for Health and Social Care has also stated that these measures are temporary and will expire on 30th September 2020 unless a further extension is required. Any further extension will be provided in writing and we will communicate the same to you. Please also note that the data protection and electronic communication laws do not stop us from sending public health messages to you, either by phone, text or email as these messages are not direct marketing. It may also be necessary, where the latest technology allows us to do so, to use your information and health data to facilitate digital consultations and diagnoses and we will always do this with your security in mind.''

If you are concerned about how your information is being used, please contact our DPO using the contact details provided in our Privacy Notice which is covered below.

Our Privacy Statement

Whilst you are being cared for at Berryfields Medical Centre we will share your records with other care professionals to help improve your care.  We will only share those records necessary to help with your care.  NHS England will conduct research and planning using your data from time to time to improve the care the NHS delivers.    We will assume consent to share data for authorised research;  if you wish to know more about the National Opt Scheme and your rights please see further information here or contact the Practice Manager.  Please also see Practice privacy notice at:   .

How we use and manage your data

The confidentiality of your data is important to us.  We want to provide you with a clear statement on how we manage your records and use your data to correctly manage your care.  Whilst the consent to use your data has temporarily changed in line with the statement on Data and COVIS 19 we will continue to manage your data as set out in the linked document.  We promote the use of online access to some of our services and details of these are also included in this document.

Access to Patient Records and Data Protection Rights.docx.pdf

Patient Data Record Access Requests

We would encourage you to use Patient Access where you can have online access to some of your current information at any time. Whist we will try to comply with any requests you have for your medical records please note that this may take longer due to the current workload in the practice.  

GPES Physical Health Checks for people with Severe Mental Illness (PHSMI) data collection.

The data will be used to monitor the implementation and impact of commitments to close the mortality gap for people with severe mental illness.

The data set will be used to track delivery against the NHS Long Term Plan commitment and aggregate counts on the number of physical health checks and interventions delivered (that is the number of people on the GP SMI register in receipt of individual physical health checks and interventions).

NHS Digital has issued a Transparency Notice for this data collection. 



GPDfPR Data Privacy Notices

We are required by law to share some data from patients’ clinical records with NHS Digital under the General Practice Data for Planning and Research Directions 2021. For more information, including how to opt-out of sharing of your records, please see more info here: